A Guide to CAGE Codes: Streamlining Identification in Government Logistics

When it comes to defense contracting, aerospace operations, and federal procurement, having efficient and reliable means to identify entities and the sources of parts is one of the highest concerns. With suppliers and manufacturers spanning the globe, it is crucial to maintain systems that simplify verification and streamline logistics, all while ensuring accuracy and common recognition. The Commercial and Government Entity (CAGE) code system is one such solution that supports effective sourcing, identification, and contract fulfillment. If you are unfamiliar with CAGE Codes or have questions about their use, importance, or methods of obtainment, read on as we provide a comprehensive FAQ in this blog.

What Are CAGE Codes?

CAGE Codes are five-character alphanumeric identifiers that are assigned to businesses and organizations that work with the federal government. These codes serve to identify suppliers, manufacturers, and service providers across government systems with a single physical facility or location being registered, making it easier to track and verify entities involved in federal contracting and logistics.

Why Are CAGE Codes Important?

CAGE Codes are essential for a number of reasons:

• Streamlined Identification: They eliminate confusion between sources when companies with similar names, multiple subsidiaries, or numerous locations are involved.
• Contract Eligibility: Federal agencies require valid CAGE Codes for awarding contracts.
• Compliance and Traceability: CAGE Codes support audits, performance reviews, and supplier traceability.
• Database Integration: CAGE Code data is tied to systems like the System for Award Management (SAM), NATO Codification System, and Defense Logistics Agency (DLA) databases.

Who Uses CAGE Codes?

• Government procurement officers
• Defense logistics agencies
• Prime contractors and subcontractors
• Auditors and regulatory bodies

Are CAGE Codes Public Information?

Additionally, all CAGE Codes are public information with data hosted on various official databases, allowing anyone to verify the legitimacy and standing of a particular supplier.

Who Assigns CAGE Codes?

In the United States, CAGE Codes are assigned and managed by the DLA. For non-U.S. entities, the respective country’s NATO Codification Bureau assigns what is called an NCAGE Code when the proper process is followed, which serves a similar function.

How Can I Get a CAGE Code?

To obtain a CAGE Code, follow these simple steps:

1. Register your entity in the System for Award Management (SAM) at the official SAM.gov website.
2. Provide all necessary information and documentation, including your business’ address, legal name, and tax details.
3. The request will then be automatically sent to the DLA for review, where you will soon after be provided details on approval or reasons for denial.

How Long Does It Take to Get a CAGE Code?

The process usually takes 3 to 10 business days.

What If I Change my Address?

If you change your business address, you must update your SAM.gov profile to reflect the new location.

How Do I Update My CAGE Code Information?

To update CAGE Code information, go online to your SAM profile dashboard and use the provided services to update all necessary details to ensure accuracy.

Do Subcontractors Need CAGE Codes?

Yes, subcontractors who wish to work under a prime government contractor are typically required to have a CAGE Code, especially if they are providing parts, assemblies, or services directly related to a contract.

Do CAGE Codes Expire?

As of the 2016 changes to SAM registration services, CAGE Codes are set to expire 5 years after the last update to SAM registration is made. This means that businesses simply need to be active in maintaining information, ensuring that their CAGE Code is not deactivated.

To avoid deactivation with ease:

• Review and update your SAM registration annually.
• Respond to DLA verification requests promptly.

Is There Any Cost to Getting a CAGE Code?

No, obtaining a CAGE Code is completely free of charge. Always be cautious of third-party services that offer to register your business for a fee, as the government website provides such services with a simple process.

Can a Business Have More Than One CAGE Code?

Yes, a business may have multiple CAGE Codes if:

• It operates in different physical locations that need to be registered for operations.
• It has distinct business units involved in separate government contracting activities.

Put simply, each CAGE Code corresponds to a unique legal entity and physical address.

Can Foreign Companies Get a CAGE Code?

Yes, as foreign companies can obtain what is called an NCAGE Code through their country’s National Codification Bureau. If approved, this will enable them to:

• Be recognized by NATO and U.S. procurement systems.
• Participate in international government contracts.

The process is similar to the U.S. system with possible variations by country.

What Is the Difference Between a CAGE Code and a D-U-N-S Number?

Both CAGE codes and D-U-N-S numbers are commonly required during government registration, but they serve distinct purposes.

• CAGE Codes: Issued by the U.S. government, these codes are used for military and federal logistics.
• D-U-N-S Number: Issued by Dun & Bradstreet, these numbers are used primarily for business credit and commercial verification.

Where Can I Search for CAGE Codes?

CAGE Code information can be found through:

• The DLA’s official database
• The SAM.gov registry
• Private platforms that provide part and supplier lookup tools

How ASAP Aerospace Can Aid You In Your Search

Here at ASAP Aerospace, we offer a streamlined solution for customers to locate parts by CAGE Codes and verify business details, simplifying procurement. Additionally, we have resources for customers to review FSG and NSN data for aerospace and defense procurement needs. With expansive catalogs and simplified procurement services at your disposal, be sure to explore our diverse selection today, knowing we are just a call, email, or form submission away from assisting you with all your needs.